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 New Mailing System Will Save Taxpayer Money



    Charleston, W.Va. – The Secretary of State’s Office has implemented a cost-saving measure to notify notaries, charities, and fundraisers that their registrations are about to expire.


    The office will send out a post card notice that informs a notary that their commission is about to expire, and will also notify charities and fundraisers that their registration is about to expire.


    The post card notice will give specific information on how to continue the notary’s commission or how to continue the charity’s or fundraiser’s registration as well as how to obtain the appropriate forms.


    Every year, the Secretary of State’s Office mails more than 6,000 notices to notaries and more than 3,600 notices to charities and fundraisers. The new system will save about $1,500 in envelopes alone.


    Forms are available on the Secretary of State’s website at www.wvsos.com.


    Notaries can not legally notarize any documents unless a copy of their current seal is on file with the Secretary of State’s Office and the notary has received their commission certificate.


    Charities and fundraisers cannot legally solicit or receive donations, contributions, or grants in West Virginia until the registration requirements have been met.


    The new system went into effect December 1.




Jake Glance
(304) 558-6000