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 Step 4 - Submit filings correctly

A.  Complete the Form

The forms specified by law (§46-9-521) are standard forms acceptable in every state which has adopted the uniform act.  These are not the only acceptable forms, but they were designed to reduce error by both filers and filing offices.   To make filing easy, fill out the form on screen using Acrobat Reader (4.0 or higher).  For information about how to download and use the free reader, see Acrobat Reader Help.


  1. Choose a form

      UCC1

    Initial Financing Statement    

      UCC1 Addendum

    Initial Financing Statement Plus Addendum

      UCC1 Additional Party

    Addendum for Additional Party

      UCC3

    Financing Statement Amendment

      UCC3 Addendum

    Amendment Addendum

      UCC3 Additional Party

    Amendment Addendum for Additional Parties

      UCC5 Correction

    Statement of Claim

      UCC11 

    Information Request

      UCC Bulk Data Order

    Form to request purchase of bulk data

      Bulk Data

    Contract for Commercial Resale 

  2. Fill in the required information
  3. Print the completed form
    • If two copies are sent, one stamped & dated copy will automatically be returned by mail.
    • If only one copy is sent, a stamped & dated copy will not be returned.

B. Review the Completed Form

Missing, illegible or confusing information can result in rejection.  See the filing steps for more details.  The law specifies errors which require rejection by the filing office (§46-9-516).  Review the filings for the following information before submitting:

  1. On an initial statement:
    • The debtor's correct name.
    • The debtor's mailing address.
    • The organization type, organization number (or "None"), and jurisdiction for a debtor which is an organization.
    • The secured party's name.
    • The secured party's mailing address.
    • The description of collateral.
  2. On an amendment:
    • The filing number of the original financing statement which is still in effect.
    • Any new additional debtor's correct name and mailing address.
    • The organization type, organization number (or "None"), and jurisdiction for a new debtor which is an organization.
    • Any new secured party's name and mailing address.
    • Any changes in description of collateral.
  3. On a continuation:
    • The filing number of the original financing statement which is still in effect.
    • The expiration date, which must be within the up-coming six months.
    • The secured party's name. 
  4. On an assignment:
    • The filing number of the original financing statement which is still in effect.
    •  The name and mailing address for the assignee.
  5. On a termination:
    • The filing number of the original financing statement which is still in effect.

C.  Remit the Fee

  1. Send $20 for each financing statement or amendment submitted.  Filings without a sufficient fee must be rejected.  Please do not send excess payment -- refunds are very expensive for us!
  2. Make checks payable to Secretary of State. 

D. Mail forms and fees

UCC Division
Secretary of State
Building 1, Suite 157-K
1900 Kanawha Blvd. East
Charleston, WV  25305-0770