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 Making Changes in Your Current Notary Commission

Address Changes

If you move (or change employment) and can no longer be reached at the address listed on your rubber stamp seal, you must file a change of address. Take these steps:

  • Order a new rubber stamp seal with your new address and your current expiration date.
  • Write a letter requesting that your address be changed.
  • Mail that request to the Secretary of State along with the fee of two dollars.

Name Changes

If you change your legal name through marriage or by court action, you must file a name change.

  • Order a new rubber stamp seal with your new name and your current expiration date.
  • Write a letter within thirty (30) days after change of name requesting that your name be changed and provide a specimen of your handwritten official signature which contains your surname and at least the initial of your first name (per ยง29C-4-202 of the West Virginia Code).
  • Mail that request to the Secretary of State along with the fee of two dollars.
  • While you are waiting for the change to be processed, sign notarizations using your new name, and write under your signature "Commissioned as" and your old name. Continue to use your old stamp until the new one is approved, then destroy the old stamp.

Name & Address Changes

You may change both name and address with a single filing and a total fee of four dollars. Follow the steps given above.

Resignation

If you leave West Virginia, or otherwise decide to resign your commission, you must resign in writing and destroy your official seal. West Virginia Code requires that you send by certified mail or deliver to the secretary of state a letter of resignation and all papers and copies relating to notarial acts.