Electronic Notarization (e-Notarization)
What is electronic notarization (e-Notarization)?
e-Notarization is a process by which a notary provides an electronic acknowledgement for an electronic document (Microsoft Word, PDF, etc.). The effect is the same as a notary signing a sheet of paper, but it allows for easier transmittal of the document by email or another electronic source, and enables electronic filing.
How do I notarize documents electronically?
The first step to becoming an e-Notary is to select a technology to electronically notarize documents. Whatever you choose must meet the requirements of West Virginia 153 CSR 45. There are a few different companies that provide appropriate technology.
Once you have selected a technology, fill out an e-Notarization Authorization application (Form N-2) and submit it to the Secretary of State’s Office. There is no fee to register as an e-Notary. You have to be a Notary Public in order to be an e-Notary.
If you are not already a Notary Public, please download the Application for Appointment as a Notary Public (Form N-1) and send it to the Secretary of State’s Office with your e-Notary form. After you receive confirmation of your e-Notary status, you may begin to notarize documents electronically using the technology you’ve selected.
Some things to remember….
If you change the technology you use for e-Notarization, you must notify the Secretary of State’s Office. Even for e-Notarization, the person whose signature you are verifying must be in your presence. Phone calls, webcams, Skype, FaceTime, or other electronic ways of communicating are not acceptable.
If you violate any of the laws or rules of e-Notarization, your e-Notary registration could be conditioned, suspended, or revoked. A violation could, but does not necessarily, result in the conditioning, suspension, or revocation of your commission as a notary public.