Home | Business4WV
Font size: A-  A  A+

 Reference Guide to Business Organizations Data Systems

ALPHABETICAL INDEX OF FIELD NAMES AND ABBREVIATIONS

Field Name or Abbreviation Description
Appr Req The date on which the Secretary of State sent a request for approval of an application for dissolution of a corporation to the Department of Tax and Revenue and the Employment Security and Worker's Compensation Divisions of the Bureau of Employment Programs. Clearances are required by all three agencies before a corporation may voluntarily dissolve or withdraw.
Art of Diss The date on which a corporation filed the articles of dissolution or withdrawal. This data is not completed only for corporations dissolved or withdrawn prior to mid March, 2000.
Auth Shrs For corporations only, the current total number of authorized shares, a number which may be changed by amendment
AW/Term For limited liability companies only, the code indicating whether the company is an At-Will (perpetual) company or a Term company with a lifetime of a specific number of years.
Bus Purp The code for the business purpose of the company. Applicants are not required to provide this reason to the Secretary of State, so most records will be blank.
Cap Stck For corporations only, the total amount of authorized capital stock, representing the product of the par value X the total number of authorized shares. For purposes of determining the corporate license tax, if the par value is set at 0, the value of the total authorized capital stock is calculated at $25 X the number of authorized shares.
Ch County Charter County – the code for the WV County in which the company will file its charter and have its primary business or main office in the state. This data was not entered prior to data conversion in 2000, so do not expect to find this for most records (see County # Index).
Ch State Charter State – the state or country in which the company was originally organized.
Ch Type Charter Type - either domestic (D) for a company organized in WV, or foreign (F) for a company organized in another state or country.
Class For-profit (P) or Nonprofit (N),
Comments This field contains information which could not be entered into any available field in the mainfram data system, or notations which might be needed to understand the status of the company. Following conversion, some of this information is redundant as the information will have been inserted into new fields in the new database. It is available only to authorized agency users.
Ctrl Num The number assigned by the Secretary of State upon completion of initial company organization or authorization and used to notify Tax & Revenue that the next step of issuing a business franchise certificate is in order
DBA Meaning "doing business as," the registered trade name of the company, under which it authorized to do business in West Virginia. It is unlawful for a corporation, limited liability company, limited partnership, limited liability partnership, voluntary association or business trust to do business under a name which is not registered as a trade name.
Desig Office For limited liability companies only, the required physical address in West Virginia of an office designated by the company as the in-state contact location for the company.
Director A person elected to the board of directors of a corporation.
Eff Date Effective Date – the official beginning date on which the company was first authorized to do business in West Virginia. The original effective date follows the company through name changes.
ES Appr The date on which the Employment Security Division approved the dissolution of a corporation.
Ex Acres The number of acres in excess of 10,000 acres owned by a corporation in West Virginia which are subject to a special initial fee upon registration.
FDB Meaning "foreign doing business as" name, the trade name of the company under which it is authorized to do business in West Virginia when it cannot register under the name of the company used in its home state because the name is not available in West Virginia, or does not meet the requirements of WV law.
Filing Date Filed Date – used for limited liability companies only, because those companies are allowed to file and set a future date for the first day of business in the state.
General Partner In a limited partnership or limited liability partnership, a person or company which is authorized to sign legal documents pertaining to the company.
Home State Mailing Address For insurance companies, the mailing address in the company's home state.
Incorporator A person who signed the original articles of incorporation starting a corporation, but who may or may not have any interest in the ongoing operations of the company.
Limited Partner In a limited partnership, a person or company which is a limited partner in the partnership.
Loc Office The local or West Virginia office address of a company which has a principal office out of state.
Manager In a manager-managed limited liability company, the person(s) appointed as manager and authorized to sign filings on behalf of the company. Until records have been updated following conversion, names of members of member-managed companies may appear in these fields.
Member In a member-managed limited liability company, the member(s) authorized to sign filings on behalf of the company. Also, a member of a voluntary association.
Merged The name of a company merging into another company.
Merged State/Province The state of origin of a company merging into another company.
Mgmt For limited liability companies only, the designation of whether the company is member-managed or manager-managed.
Name The name of the company, trade name, reserved or registered name, or trademark words.
Notice of Process Address The name and address of the person or company which is authorized to receive service of legal process on behalf of the company, and to whom service is mailed by certified mail when a company is sued and served by the Secretary of State.
Old Name The name of a company prior to a name change
Org Type The code for the organization or name type, such as a corporation, limited liability company, reservation, etc. (see Code Index).
Organizer A person who signed the original articles of organization starting a limited liability company, but who may or may not have any interest in the ongoing operations of the company.
Partner In a general partnership the name of a partner.
President The president of a corporation or voluntary association, elected by directors, shareholders or member, as provided by the company charter or bylaws.
Prin Office The address of the principal or "home" office of the company.
Registrant The name of the person(s) filing a credit service organization statement.
Sec Type The code for the organization's secondary type, if any. For example, a corporation also registered as a credit service organization would be Org Type "C" and Sec Type "CSO."
Secretary The secretary of a corporation or voluntary association, elected by directors, shareholders or member, as provided by the company charter or bylaws. The president and secretary of a corporation may not be the same person, and both positions are required by law.
Survived The name of a company into which another company has merged.
Survived State/Province The state of origin of a company into which another company has merged.
St of Intent The date on which a corporation filed a statement of intent to dissolve or withdraw. The statement, applicable only to corporations, may be filed before the adoption by the board of the directors of the articles of dissolution or withdrawal.
Tax Appr The date on which the Department of Tax and Revenue approved the dissolution of a corporation.
Tax ID The FEIN or WV tax number of the company. This number is only available on this database to West Virginia agencies for governmental purposes and is to be treated as confidential information by all employees accessing this data.
Term Date The date the company is officially dissolved, terminated, cancelled or withdrawn and after which may no longer do business in WV, except in some cases to wind up affairs. Only limited liability companies may set a future date, calculated on its is formation date plus the number of years in its term.
Term Reas The code for the reason a company is no longer authorized to do business under that name (see Code Index)
Term Yrs For limited liability companies only, the number of years specified for the life of a term company.
Treasurer The treasurer of a corporation or voluntary association, elected by directors, shareholders or member, as provided by the company charter or bylaws.
Trustee In a business trustee, the trustee(s) of the company.
Vice-President The vice-president of a corporation or voluntary association, elected by directors, shareholders or member, as provided by the company charter or bylaws. Additional vice-presidents not listed in this field may be named in annual reports.
WC Appr The date on which the Workers Compensation Division approved the dissolution of a corporation.



INDEX TO CODES USED IN BUSINESS ORGANIZATIONS DATA
Field Name Code Description
AW/Term A At-Will (LLC to exist until voluntarily terminated)
T Term (LLC to exist for specific number of years)
Class P For Profit
N Nonprofit
Charter Type D Domestic (West Virginia)
F Foreign (Other State or Country)
Ch County 0-99 Go to Index of Codes for WV Counties
DBA Type TN Trade Name
FDB Foreign "doing business as" name for use in WV
Org Type BT Business Trust
C Corporation
CSO Credit Service Organization
EC Exempt Corporation
ECS Exempt Credit Service Organization
ELC Exempt Limited Liability Company
ELP Exempt Limited Partnership
FDB Foreign DBA (Trade Name)
GP General Partnership (voluntary registration)
I Insurance Company
LLC Limited Liability Company
LLP Limited Liability Partnership
LP Limited Partnership
N Designates previous name of a company.  View record to see company type.
NRG Name Registration
NRS Name Reservation
PFP Purchaser of Future Payments
PLC Professional Limited Liability Company
TN Trade Name
TM Trademark
UNA Unincorporated Nonprofit Association
VA Voluntary Association
     
Charter Type D Domestic (West Virginia)
F Foreign (Other State or Country)
Mgmt MBR Member managed LLC
MGR Manager managed LLC
Sec Type CSO Credit Service Organization
I Insurance Company
PFP Purchaser of Future Payments
Term Reason B Bankruptcy declared by court
C Dissolution by order of court (earlier than 1995)
L Voluntary cancellation of a foreign limited liability company
M Merger
N Name Change
P Pending dissolution, withdrawal or merger
R Revocation of corporation, LP or LLC for failure to file annual returns or annual report (1995 or later)
T Voluntary termination of a domestic LLC
V Voluntary dissolution of domestic corporation or other company
W Voluntary withdrawal of a foreign corporation or other company
X Expiration of term of LLC (some voluntary terminations and cancellations of LLCs occurring before 2000 may still show this code)


Index of Codes for West Virginia Counties
0 Not Known 14 Hampshire 27 Mercer 42 Randolph
01 Barbour 15 Hancock 28 Mineral 43 Ritchie
02 Berkeley 16 Hardy 29 Mingo 44 Roane
03 Boone 17 Harrison 30 Monongalia 45 Summers
04 Braxton 18 Jackson 31 Monroe 46 Taylor
05 Brooke 19 Jefferson 32 Morgan 47 Tucker
06 Cabell 20 Kanawha 34 Nicholas 48 Tyler
07 Calhoun 21 Lewis 35 Ohio 49 Upshur
08 Clay 22 Lincoln 36 Pendleton 50 Wayne
09 Doddridge 23 Logan 37 Pleasants 51 Webster
10 Fayette 24 Marion 38 Pocahontas 52 Wetzel
11 Gilmer 25 Marshall 39 Preston 53 Wirt
12 Grant 26 Mason 40 Putnam 54 Wood
13 Greenbrier 33 McDowell 41 Raleigh 55 Wyoming
99 Foreign Country