About Meetings of Boards & Commissions in West Virginia
Meetings of Public Bodies
All public governing bodies are required to hold open meetings, giving the public the chance to be present to observe and participate in meetings. The West Virginia Open Governmental Proceedings Act sets the standards for those meetings. That Act covers state, county and municipal governing bodies, and most public corporations created by the Legislature to manage projects in the public interest. Private entities such as profit or non-profit corporations and other business entities are normally not covered by the Act. See the About West Virginia Open Meetings Law for more information. To view a list of current, future or historical meetings, please go to the Meeting Notices page.
Notice of Meetings
Every public agency covered by the Open Governmental Proceedings Act is required to give notice of meetings. However, only state agencies, boards and commissions subject to the Administrative Procedures Act (APA) are required to electronically file a notice on the Secretary of State's website. County and municipal bodies and others not covered by the APA set their own policy about giving notice, but the notice must meet the standards set by the Open Governmental Proceedings Act.
To electronically file, the notice must be filed in time to be published at least five business days before a regular or special meeting occurs. When calculating the days, the day of the meeting is not to be counted. If a meeting notice is filed anytime other than during the Secretary of State's regular business hours, the date of filing will be considered the next business day. Of course, a board might publish the notice a week or two earlier than the deadline.
Also, there should be an agenda made available to the public at least 3 working days prior to the meeting. Click here to view a letter from the Ethics Commission with details for your agenda.
Notices for regular meetings give the date, place and time in the notice. Any business a board wishes to address should be listed on the agenda.
Notices for special meetings must, in addition, give the purposes of the meeting, and matters not on the agenda may not be acted upon.
Emergency meeting notices must be filed before the meeting is held, and are exempt from the requirements of the Open Meetings law, provided there is an "emergency."
See Meeting Notices for currently posted emergency meeting notices and for regular and special meeting notices.
To learn more about boards and commissions, visit the Executive Records section of our site.